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Controlling and Grant Manager

Austrian Science Fund (FWF) · Research & science

Summary

This role is responsible for project controlling and administrative management of third-party funded projects, including financial reporting, audit coordination, and process refinement. The position serves as the primary post-award contact for funding agencies and consortium partners.

Key facts

Status
Available
Location
Linz
Contract
Full-time
Working time
40h/week
Work arrangement
Hybrid
Start date
Immediately
Level
Mid
Experience
3+ years
Education
Master's
Apply by
2026-11-30
Languages (required)
  • GermanC1
  • EnglishC1
Required skills
  • Project Controlling
  • Grant Management
  • Financial Reporting
  • Auditing
  • Excel
  • ERP systems
  • BI tools
Benefits
  • Flexible working hours
  • Home office option
  • Free parking
  • Climate Ticket Upper Austria
Salary
€60k/yr

Full description

#TRANSFORMINGTOMORROW: MAKE A DIFFERENCE WITH US.

IT

U is a new technical university in Austria (Linz) dedicated to digital transformation, driven by interdisciplinary research and project-based learning to actively shape this transformation and advance it with a solution-oriented approach.

Join us as a

Controlling and Grant Manager (f/m/d)*

Your tasks and responsibilities

  • Responsible for project controlling and administrative management of third-party funded projects.
  • Provide proactive guidance to scientific project leaders on financial and administrative matters.
  • Prepare compliant financial reports (e.g., EU, FFG, FWF) in line with funder rules, internal policies, and national regulations.
  • Coordinate internal and external audits; maintain audit-ready documentation and oversee follow-up to implement improvements.
  • Design and refine post-award processes and internal controls for third-party funds.
  • Develop and maintain reporting tools to enhance data quality and KPIs.
  • Serve as the primary post-award contact for funding agencies and consortium partners; collaborate with pre-award and legal colleagues on budgeting and contractual compliance. Your strengths and skills:
  • University degree in Finance, Accounting, Financial Controlling or related field; a Master’s degree is preferred.
  • Minimum of 3 years experience in project controlling, research administration, auditing, or financial management.
  • Demonstrated experience with public grants – preferably research funding (e.g., Horizon Europe, FFG and FWF), and a proven ability to interpret and apply funding eligibility rules.
  • Advanced Excel skills; experience with ERP systems and reporting/BI tools is highly desirable.
  • English and German at a minimum level C1.
  • High level of accuracy and attention to detail; strong analytical skills.
  • Professional communication and strong collaboration competencies across diverse stakeholder groups. What you can expect:
  • Varied and customizable tasks in an innovative educational and research institution.
  • Unique opportunity to help build a new university.
  • Attractive campus with good transportation connections.
  • Free parking or Climate Ticket Upper Austria.
  • Flexible working hours through a flextime model and the option for home office. Competitive compensation starting from € 60.000 yearly gross salary.

*Come as you are – we value and promote diversity in our team. Everyone is encouraged to reach their full potential, realize ideas and seize opportunities. Regardless of age, skin colour, religion, gender, sexual orientation or origin, we welcome applications from all people equally.

Apply for this job

Fachgebiet

Project Controlling, Grant Management

Arbeitgeber

Interdisciplinary Transformation University

Arbeitsstätte

Linz

Stunden

40

Bewerbungsfrist

30.11.2026

Kontakt

Sonja Pfaffeneder sonja.pfaffeneder(at)it-u.at

Apply on the company site